January 27, 2009 Minutes for the Meeting of the Village of Burks Falls

THE VILLAGE OF BURK’S FALLS
COUNCIL MINUTES

The regular meeting of the Burk’s Falls Council was called to order at 7:00 pm on Tuesday, January 27, 2009 in the Burk’s Falls Council Chambers.
Present were Reeve Cathy Still, Councillors Rex Smith, Ron Russell, Bruce Campbell and Lewis Hodgson. Councillor Russell declared a conflict on the MTO item for discussion.

Delegations:
Steve Napper regarding debris falling off the recycling truck. It was suggested that a mesh tarp or some other means of keeping material from littering the roadside would be implemented.

Cindy Bourguignon regarding waterfront development. She has got permission to have the Legion for a night to hold a fundraiser. She is requesting the use of the theatre for an evening for a music extravaganza for another fundraiser. Councillor Hodgson will work on the details with Cindy.

The following resolutions were passed:

2009-01
B. Campbell – Ron Russell
That we adopt the Minutes of the December 16, 2008 Meeting as circulated.
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2009-02
Rex Smith – Ron Russell
That the Council for the Village of Burk’s Falls supports the AMO position on the Waste Diversion Act and the Blue Box Program Plan review and will forward our support to the Minister of Environment for the WDA and for the BBPP.
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2009-03
B. Campbell – Ron Russell
The Council for the Village of Burk’s Falls supports the payment of $0.30 per capita to the Women’s Own Resource Centre.
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2009-04
B. Campbell – Rex Smith
Council approves the advertising contribution of $ 100.00 plus GST in the Almaguin News for the Volunteer Fire Department Special section being prepared.
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2009-05
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls accepts the Contract from Metroland North Media for advertising services as presented in the amount of $ 157.50
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2009-06
B. Campbell – Ron Russell
The council is aware that the Village received some invoices that must be paid prior to Council meetings because of penalties for late payments.

Council is also aware that the Treasurer pays for janitorial services bi-weekly and employees wages every second Friday.

Council authorizes the Treasurer to issue cheques for the above as and when required throughout 2009. The Council also authorizes the Clerk/Treasurer to purchase necessary stationary supplies, printing supplies and other office materials that are required to efficiently operate the Municipal office from day to day throughout 2009.
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2009-07
Ron Russell – Rex Smith
The Council for the Village of Burk’s Falls authorizes the Reeve, Cathy Still and the Clerk/Treasurer, Jarvis W. Osborne be authorized to submit a financial request to the Department of Canadian Heritage in relation to the Celebrate Canada Program for organizing activities to celebrate Canada Day, July 1, 2009.
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2009-08
Lewis Hodgson – B. Campbell
We have seen Policy No. CP97266 for Bond Coverage for employees in the amount of $1,000,000.00 as per Section 287 (1) (b) as per S.O. 2001 c.25.
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2009-09
B. Campbell – Ron Russell
Council approves advertising in the Almaguin News as outlined in the Sponsorship ad confirmation package as presented with each ad being $ 20.00 plus GST unless otherwise stated.
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2009-10
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls have read and approve By-Law No. 1-2009 Being a by-law to authorize the borrowing from time to time to meet current expenditures during the fiscal year.

And that we authorize the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-11
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls have read and approve By-Law No. 2-2009 Being a by-law to provide interest to be charged for overdue payments – Tax Arrears.

And that we authorize the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-12
Ron Russell – B. Campbell
The Council for the Village of Burk’s Falls have read and approve By-Law No. ¬¬¬¬3-2009 Being a by-law to establish a charge for interest for non-payment of current taxes;

And that we authorize the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-13
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls have read and approve By-Law No. 4-2009
Being a by-law to provide for an interim tax levy and the payment of Interim taxes for the year 2009.

And that we authorize the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-14
Lewis Hodgson – Ron Russell
The Council for the Village of Burk’s Falls have read By-Law No. 5 -2009 being a by-law to enter into an agreement with the Township of Ryerson and the Township of Armour for the joint management and operation of the TRI R Landfill and Recycling Site;

And that Council authorizes the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-15
Lewis Hodgson – Ron Russell
The Council for the Village of Burk’s Falls have read By-law No. 6 -2009 being a by-law to confirm the proceedings of Council at its meetings from July 2008 to December 2008;

And that Council authorizes the Reeve and the Clerk to sign this by-law and affix the Seal of the Corporation thereto.
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2009-16
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls give a donation in the amount of $1500.00 to the Almaguin Cup Committee for the 2009 event.
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2009-17
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls approves the annual grant to the Burk’s Falls Cemetery in the amount of $ 150.00 for the year 2009.
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2009-18
Lewis Hodgson – B. Campbell
The Council for the Village of Burk’s Falls pay the annual membership fee to the East Parry Sound Veterinary Unit in the amount of $ 100.00.
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2009-19
Rex Smith – Ron Russell
The Council for the Village of Burk’s Falls approves the annual grant to the Huntsville Branch of the Salvation Army in the amount of $ 50.00 for 2009.
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2009-20
B. Campbell – Lewis Hodgson
Council for the Village of Burk’s Falls approves a donation in the amount of $ 150.00 to the East Parry Sound Regional Science Fair.
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2009-21
Lewis Hodgson – B. Campbell
By S.O. 2001 c.25 as amended, Section 284 (1) the treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to: each member of council in respect of his/her services as a member of the council or any other body, including a local board, to which the member holds office by virtue of being a member of council; each member of council in respect of his/her services as an officer or employee of the municipality or other body described in clause (a); and each person other than a member of council appointed by the municipality to serve as a member of any body, including a local board, in respect of his/her services as a member of the body.

And that By-Law 2005-8 identified the remuneration to be paid to council members as per S.O. 2001, c.25 Section 284 (2).

COUNCIL: ARENA BOARD:

Ron Russell $ 7200.00 Karl Crozier $ 1000.00
Bruce Campbell $ 7100.00
MILEAGE:
Rex Smith $ 7100.00
Cathy Still $ 8350.00 Ron Russell $ 188.50
Lewis Hodgson $ 7100.00 Bruce Campbell $ 267.65

We have seen the itemized statement for Councillors etc. for 2008.
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2009-22
Ron Russell – Rex Smith
The Council for the Village of Burk’s Falls approves the applications (2) to conduct raffle lotteries as presented by the Almaguin Cup Committee provided all regulations are adhered to.
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2009-23
Rex Smith – Ron Russell
The Council for the Village of Burk’s Falls approve the payment of the annual membership fees to the Parry Sound Municipal Association in the amount of $ 150.00 per year.
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2009-24
B. Campbell – Lewis Hodgson
The Council for the Village of Burk’s Falls have read the resolution circulated by the United Counties of Stormont, Dundas and Glengarry expressing concern with the payment for indigent funerals under the Ontario Works Acts;

And Council supports the request to amend the current policy to provide financial assistance to cover funeral expenses for all needy individuals, regardless of their age or whether or not they are receiving support through Ontario Works or the Ontario Disability Support Program, at the time of death;

And that Council forward our support to the Counties of Stormont, Dundas and Glengarry for their presentation to the Minister of Community and Social Services.
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2009-25
Lewis Hodgson – Ron Russell
The Council for the Village of Burk’s Falls have read the resolution circulated by the Municipality of Clarington regarding Lottery Licensing;

And that Council supports the concerns expressed in their resolution; and

Hereby request the Alcohol and Gaming Commission of Ontario to expedite its Modernization of Charitable Gaming Project, in particular the application, reporting and administration processes respecting Break Open Tickets and Raffles;
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2009-26
B. Campbell – Rex Smith
The Council have read the resolution circulated by F.O.N.O.M. expressing concern with the infrastructure investment gap per household for Northern Ontario municipalities;

And that Council supports the request that the Province of Ontario increase the Northern Communities Grant by $ 50.00 per household, to ensure all Municipalities in the North will receive the necessary “Required Support”;

And that we forward our support to F.O.N.O.M. for their presentation to the Premier of Ontario.
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2009-27
Rex Smith – Ron Russell
As per the Municipal Act S.O. 2001, c. 25 as amended, 239(2) Council for the Village of Burk’s Falls enters into a closed meeting at 21:05 to discuss property issues.
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2009-28
Rex Smith – Lewis Hodgson
As per the Municipal Act S.O. 2001, c. 25 as amended, 239(2) Council for the Village of Burk’s Falls exits from a closed meeting at 21:30.
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2009-29
Rex Smith – Ron Russell
That we approve the Accounts Payable as presented up to and including January 27, 2009 in the amount of $258,413.00 and hereby authorize the Clerk/Treasurer to issue cheques for same.
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2009-30
B. Campbell – Rex Smith
We do now adjourn at 9:45p.m . until the next regular meeting scheduled on February 25, 2009
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Jarvis W. Osborne
Clerk/Treasurer